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Zoho One and Beyond – An Overview of Every Zoho Application

Below is a brief overview of every Zoho Application in alphabetical order based on our ratings at the time of this 2024 webinar. Be sure to check the links for each application to below to find additional resources from our resource library.

Zoho Applications We “Definitely” Recommend

Here are the various applications that we “definitely” recommend. This means they are best-in-class and generally speaking they will work for everyone.

Zoho Analytics

  • Overview: Zoho Analytics is a comprehensive business intelligence (BI) and analytics platform that offers deep insights through data visualization and reporting tools. It supports extensive integrations, allowing users to compile data from multiple sources for robust analysis.
  • Key Features:
    • Wide range of data connectors, including integration with various Zoho apps and external services like Google Analytics and AdWords.
    • Advanced data visualization tools for creating detailed reports and dashboards.
  • Our Take: Zoho Analytics is a powerful tool for businesses seeking to make data-driven decisions. Its capability to blend data from different sources into cohesive reports makes it indispensable for tracking business performance and uncovering actionable insights.

Zoho Backstage

  • Overview: Zoho Backstage is an enterprise event management tool that supports both in-person and virtual event planning. Initially designed for physical events, it has adapted to include virtual event management features due to evolving business needs.
  • Key Features:
    • Tools for managing every aspect of event planning, from ticketing and participant registration to agenda setting and post-event analytics.
    • Dual functionality for handling physical and virtual events, making it versatile for different types of engagements.
  • Our Take: This platform is robust for organizations conducting extensive event activities. Zoho Backstage’s comprehensive feature set streamlines the management of complex events and can significantly enhance attendee experience through its integrated tools.

Zoho Bigin

  • Overview: Zoho Bigin is a CRM solution tailored for small businesses, emphasizing simplicity and mobile-first design. It offers basic CRM functionalities and is designed to be an intuitive alternative to more complex systems.
  • Key Features:
    • Streamlined interface with essential CRM features, including pipeline management and customer interaction tracking.
    • Mobile optimization, making it highly effective for on-the-go access and management.
  • Our Take: Zoho Bigin is an excellent entry-level CRM for businesses that do not require the extensive customization and depth of Zoho CRM. Its ease of use and efficient mobile design make it suitable for businesses with straightforward CRM needs, looking to manage their customer relationships effectively without the complexity of larger systems.

Zoho Calendar

  • Overview: Zoho Calendar is a scheduling tool that allows users to organize meetings, manage events, and integrate with other Zoho applications to streamline all calendar-related activities. It provides a standalone calendar app that supports both personal and professional scheduling needs.
  • Key Features:
    • Integration capabilities with Zoho Mail and other Zoho apps for comprehensive schedule management.
    • Options for public and private calendar sharing, enhancing collaboration across teams.
  • Our Take: Zoho Calendar is a functional tool for individuals and teams needing a reliable calendar system integrated within the Zoho ecosystem. While it competes with other calendar services like Google Calendar, its deep integration with Zoho products makes it particularly useful for users already embedded in the Zoho environment.

Zoho Cliq

  • Overview: Zoho Cliq is an internal communication tool designed to facilitate easier collaboration through chat and video functionalities. It integrates with other Zoho applications, streamlining communication across an organization.
  • Key Features:
    • Channels for structured team communications and project updates.
    • Video and audio calling features, including the ability to conduct company-wide broadcasts.
  • Our Take: Zoho Cliq is an excellent tool for businesses looking to consolidate their communication channels. It provides robust features similar to Slack, with added benefits of seamless integration with Zoho’s suite of apps, although its audio and video capabilities may not always match those of dedicated conferencing tools.

Zoho Connect

  • Overview: Zoho Connect is a team collaboration platform that acts as an intranet to support not just communication but also to centralize organizational resources. It includes features for task management, event coordination, and information dissemination within a company.
  • Key Features:
    • Integrated task management with Kanban boards.
    • Features for creating manuals, posts, and forums to foster a collaborative work environment.
  • Our Take: Zoho Connect is an ideal choice for companies seeking to enhance internal communication and knowledge sharing. It offers a range of tools that can replace or supplement other intranet and collaboration platforms, although it might overlap with functionalities provided by other Zoho apps like Zoho Cliq or Zoho Projects, depending on organizational needs.

Zoho Contracts

  • Overview: Zoho Contracts is a contract management tool designed to streamline the creation, negotiation, and management of contracts within organizations. It allows for precise control over contract terms and conditions through structured legal review processes.
  • Key Features:
    • Role-specific functionalities that separate duties between legal teams and other users.
    • Integration with Zoho CRM to manage contracts directly from within the CRM environment.
  • Our Take: Zoho Contracts is particularly beneficial for organizations needing structured contract management with robust oversight capabilities. While it supports detailed legal processes, its utility is maximized in environments where such control is necessary, possibly overcomplicating simpler contract needs.

Zoho Creator

  • Overview: Zoho Creator is a low-code platform that allows businesses to create custom applications tailored to their specific operational needs. It provides extensive customization through a drag-and-drop interface and a powerful scripting language.
  • Key Features:
    • Ability to build data-centric applications from scratch with minimal coding.
    • Integration across the Zoho suite and with external databases and services.
  • Our Take: Zoho Creator is an excellent tool for businesses that require bespoke solutions that standard software cannot provide. It offers significant flexibility and scalability, though it does require a level of technical proficiency to fully exploit its extensive capabilities.

Zoho CRM

  • Overview: Zoho CRM is a comprehensive customer relationship management tool designed to manage sales, marketing, and customer support operations integratively. It is highly customizable and scales to accommodate business growth.
  • Key Features:
    • Advanced automation and analytics to drive sales efficiency and provide actionable insights.
    • Extensive customization options to tailor the platform to specific business processes.
  • Our Take: Zoho CRM is ideal for businesses of all sizes that need a robust, integrative tool to manage customer interactions across multiple channels. It competes favorably with other major CRM systems like Salesforce, offering a wide range of features at a competitive price, though it may require initial customization to best fit specific business needs.

Zoho DataPrep

  • Overview: Zoho DataPrep is an advanced data preparation tool designed to automate and streamline the process of cleaning and transforming data before analysis. It is tailored to handle large volumes of data from various sources, ensuring that data is analytics-ready.
  • Key Features:
    • Automated data cleansing features that include error detection and correction capabilities.
    • Integration with Zoho Analytics for seamless data flow and preparation.
  • Our Take: Zoho DataPrep is essential for businesses that need to ensure data quality and readiness for analysis without extensive manual intervention. Its robust preprocessing capabilities make it a vital tool in the data analysis pipeline, though its full potential is best utilized by those with significant data handling needs.

Zoho Deluge

  • Overview: Zoho Deluge is a powerful scripting language that underpins the automation and customization capabilities across the Zoho suite. It allows for the creation of custom functions and integration flows within and between Zoho applications.
  • Key Features:
    • Easy-to-learn syntax that lowers the barrier to entry for custom software development.
    • Extensive application across the Zoho ecosystem for automating workflows and enhancing app functionality.
  • Our Take: Zoho Deluge is a cornerstone of Zoho’s customization prowess, ideal for businesses looking to tailor their Zoho applications to specific workflows. While it is accessible, mastering Deluge to leverage its full capabilities can require a commitment to learning and development.

Zoho Desk

  • Overview: Zoho Desk is a customer service software that enables businesses to deliver superior support and manage customer service operations efficiently. It offers multi-channel support, integrating with email, social media, live chat, and telephony.
  • Key Features:
    • Multi-channel ticket management to centralize customer interactions.
    • Automation features that streamline ticket routing, escalation, and response processes.
  • Our Take: Zoho Desk is a comprehensive solution for managing customer support operations, suitable for businesses of all sizes. Its integration with Zoho CRM and other Zoho apps enhances its capability to provide a unified customer service experience. However, the depth of features offered can require a significant setup and familiarization period to optimize usage.

Zoho Flow

  • Overview: Zoho Flow is an integration platform as a service (iPaaS) that enables businesses to automate workflows between cloud applications by connecting apps without needing extensive coding skills.
  • Key Features:
    • Drag-and-drop interface for creating custom workflows.
    • Supports hundreds of pre-built integrations with popular cloud applications.
  • Our Take: Zoho Flow is an indispensable tool for businesses looking to automate their inter-application workflows efficiently. It offers a user-friendly platform that reduces the need for technical expertise in building integration flows. However, it may occasionally face limitations in handling very complex logic or specific niche software integrations.

Zoho Forms

  • Overview: Zoho Forms is a powerful online form builder that allows businesses to create, share, and manage custom forms for data collection. It’s designed to support a variety of use cases from customer feedback to internal data submission.
  • Key Features:
    • Rich form customization options with support for various field types and conditional logic.
    • Seamless integration with Zoho CRM and other Zoho applications for automatic data capture and processing.
  • Our Take: Zoho Forms is highly effective for organizations needing to gather data through custom forms and surveys. Its robust integration capabilities make it particularly valuable for automating data entry and subsequent workflows within the Zoho ecosystem. The tool’s flexibility in form design and deployment can meet diverse business needs, although its full functionality might require a brief learning period to master.

Zoho Learn

  • Overview: Zoho Learn is a knowledge and learning management system that helps organizations manage their training processes and ensure that employees have access to necessary resources and learning materials.
  • Key Features:
    • Course creation tools to develop educational content and assessments.
    • Centralized knowledge base for storing and sharing organizational learning resources.
  • Our Take: Zoho Learn is suitable for businesses looking to centralize their training and development activities. It supports continuous learning and development through structured courses and an organized knowledge base. This platform can significantly improve internal training processes, though it is most effective when fully integrated with an organization’s HR and operational tools to streamline the learning management process.

Zoho Lens

  • Overview: Zoho Lens is designed for remote assistance, providing a platform for users to share their real-time view with experts via mobile or wearable devices. It’s particularly useful for technical support and troubleshooting in field service scenarios.
  • Key Features:
    • Real-time video sharing with on-screen annotation capabilities to guide the person being assisted.
    • Compatibility with mobile devices and smart glasses, facilitating hands-free operation.
  • Our Take: Zoho Lens is an invaluable tool for businesses that require field service operations, offering a practical solution for remote troubleshooting and support. The ability to provide live assistance through annotations can significantly enhance the efficiency of technical support, though the reliance on good internet connectivity can be a limitation in remote areas.

Zoho Notebook

  • Overview: Zoho Notebook is a note-taking app that allows users to organize their notes, documents, and other content into a visually intuitive interface. It supports multimedia notes including text, images, audio, and checklists.
  • Key Features:
    • User-friendly interface with customizable, color-coded notebooks.
    • Sync capabilities across devices, ensuring access to notes anywhere, anytime.
  • Our Take: Zoho Notebook is great for personal and professional use, providing a flexible and aesthetically pleasing platform for note-taking. It competes well with other apps like Evernote and OneNote, especially for users integrated into the Zoho ecosystem. However, those used to more traditional note-taking apps may need time to adjust to its unique interface.

Zoho Projects

zoho projects dashboard view
  • Overview: Zoho Projects is a comprehensive project management tool that helps teams track their work, manage deadlines, and collaborate on projects from initiation to completion. It’s suitable for businesses of all sizes that manage multiple and complex projects.
  • Key Features:
    • Detailed task management with milestones, task lists, and subtasks.
    • Integration with other Zoho apps such as Zoho CRM for seamless workflow transitions.
  • Our Take: Zoho Projects is an excellent solution for project managers seeking detailed control and oversight over their projects. The tool provides robust functionalities including Gantt charts, resource allocation, and time tracking, making it ideal for managing large-scale projects. Users new to project management software might find the feature set overwhelming, but it offers deep customization and flexibility for those willing to explore its capabilities.

Zoho SalesIQ

  • Overview: Zoho SalesIQ is a live chat and customer engagement tool designed to enhance visitor interaction on websites. It provides real-time analytics and visitor tracking to improve engagement strategies and conversion rates.
  • Key Features:
    • Live chat capabilities that allow personalized communication with website visitors.
    • Visitor tracking features that include geographic location, visitor paths, and real-time behavior analysis.
  • Our Take: Zoho SalesIQ is crucial for businesses looking to optimize their customer interaction and increase sales through their websites. Its ability to track visitor behavior and provide proactive customer service makes it a powerful tool for converting leads. However, maximizing its benefits requires a strategic approach to visitor engagement and follow-up.

Zoho Sheet

Zoho Sheet expense report
  • Overview: Zoho Sheet is a cloud-based spreadsheet application that allows users to create, edit, and share spreadsheets online. It supports real-time collaboration, making it a useful tool for teams needing to work together on data analysis and reporting.
  • Key Features:
    • Compatibility with various spreadsheet formats, including Microsoft Excel.
    • Collaborative features that allow multiple users to edit and comment in real time.
  • Our Take: Zoho Sheet is an effective alternative to traditional spreadsheet applications like Microsoft Excel, especially for users within the Zoho ecosystem. It provides essential spreadsheet functionalities with the added benefit of cloud-based access and collaboration. Users transitioning from other platforms might need some time to acclimate to its interface and features.

Zoho Show

  • Overview: Zoho Show is a cloud-based presentation software that enables users to create, collaborate, and broadcast presentations from anywhere. It aims to provide a more dynamic and accessible presentation experience than traditional tools like PowerPoint.
  • Key Features:
    • Interactive elements and animations to enhance presentation engagement.
    • Real-time collaboration and broadcasting capabilities to reach audiences anywhere.
  • Our Take: Zoho Show is ideal for professionals and businesses looking to create impactful presentations without the heavy lifting required by more complex software like Microsoft PowerPoint. Its ease of use and accessibility make it particularly useful for teams collaborating remotely. While it offers a wide range of modern features, some users may miss the depth of customization available in more established presentation tools.

Zoho Sign

  • Overview: Zoho Sign is a digital signature software that enables businesses to securely sign, send, and manage legally binding documents online. It simplifies the process of obtaining electronic signatures while ensuring compliance with global regulations.
  • Key Features:
    • Support for legally binding electronic signatures with audit trails for additional security and compliance.
    • Integration with Zoho apps and other popular business tools to streamline the document signing process.
  • Our Take: Zoho Sign is essential for businesses looking to digitize their signing processes, offering a secure and compliant way to handle contracts and agreements electronically. Its seamless integration with other Zoho products enhances workflow automation but may require some initial setup to fully align with specific business processes.

Zoho Survey

  • Overview: Zoho Survey is a tool for creating online surveys and polls to collect data and insights from respondents. It is designed to help businesses conduct market research, gather customer feedback, and evaluate employee satisfaction.
  • Key Features:
    • A wide range of question types and pre-designed templates to facilitate quick survey creation.
    • Advanced reporting tools to analyze data and extract actionable insights from survey results.
  • Our Take: Zoho Survey is highly effective for any organization needing to gauge opinions and gather feedback efficiently. It offers extensive customization options and powerful analytics, making it a robust tool for data-driven decision-making. However, its best use cases are when integrated within the Zoho ecosystem for enhanced data management and utilization.

Zoho Tables

  • Overview: Zoho Tables is a smart database tool that allows users to organize, analyze, and visualize data in customizable tables. It supports collaborative data management and is designed to cater to diverse business needs from project management to complex data analysis.
  • Key Features:
    • Flexible table configurations and data visualization options to suit various use cases.
    • Real-time collaboration features to enable multiple users to work on datasets simultaneously.
  • Our Take: Zoho Tables is a versatile tool for businesses that require advanced data organization and analysis capabilities. It bridges the gap between traditional spreadsheets and complex databases, providing a user-friendly interface with powerful functionalities. While it offers great potential for data-driven projects, the depth of its features might require a learning curve for users unfamiliar with database management.

Zoho Vault

  • Overview: Zoho Vault is a secure online password management tool designed to store and manage passwords, digital identities, and other sensitive information. It facilitates safe password sharing among team members and across organizational units.
  • Key Features:
    • Secure storage for passwords and sensitive data with military-grade encryption.
    • Options for safe sharing of passwords within teams without exposing the actual credentials.
  • Our Take: Zoho Vault is an excellent solution for businesses needing a robust and secure system to manage their passwords and sensitive data. Its strong encryption and user-friendly sharing features ensure security and ease of access, respectively. However, users need to familiarize themselves with its best practices to maximize security benefits.

Zoho WorkDrive

  • Overview: Zoho WorkDrive is a cloud storage and file management service tailored for team collaboration. It allows teams to store, share, and work together on files in a secure, shared space.
  • Key Features:
    • Team folders and real-time collaboration tools to improve productivity and document management.
    • Integration with Zoho Office Suite, allowing for seamless creation and editing of documents within the platform.
  • Our Take: Zoho WorkDrive is ideal for teams looking for a centralized platform to manage their documents and collaborate effectively. It combines the functionalities of traditional file storage services with advanced collaboration tools, making it a strong competitor to services like Google Drive and Dropbox. While it offers comprehensive features, transitioning from another platform may require some adjustment time for teams.

Zoho Writer

Zoho CRM Integration – Writer has now added Zoho CRM as a data source, which means you get the flexibility to create and merge documents, pull in your leads, and send them personalized contracts or letters, all from one platform.
  • Overview: Zoho Writer is a cloud-based word processor that provides advanced editing and collaboration features for creating documents. It is part of the Zoho Office Suite, designed for both individual and business use.
  • Key Features:
    • Extensive editing tools and a clean, distraction-free interface for writing.
    • Real-time collaboration features, allowing multiple users to edit documents simultaneously and track changes.
  • Our Take: Zoho Writer is a powerful alternative to traditional word processors, equipped with all the necessary tools for document creation and editing. It excels in collaborative environments, providing features that facilitate easy sharing and communication among users. However, those accustomed to Microsoft Word or Google Docs might need some time to adapt to its interface and feature set.

Zoho Applications We “Probably” Recommend

Here are the various applications that we “probably” recommend. This means they will work for most and we still recommend them with some caveats.

Zoho Billing (formerly known as Zoho Subscriptions)

  • Overview: Zoho Billing is a comprehensive billing and subscription management tool designed for businesses that offer subscription-based services. It automates recurring billing processes, manages subscriptions, and handles complex billing scenarios.
  • Key Features:
    • Automated billing cycles with customization options for invoicing and payment schedules.
    • Robust management of subscription changes, including upgrades, downgrades, and cancellations.
  • Our Take: Zoho Billing is highly effective for businesses with recurring revenue models, offering extensive features to manage the entire lifecycle of subscriptions. While it provides powerful tools to reduce administrative overhead and enhance customer satisfaction, businesses with very unique or complex billing needs might require additional customization or integration.

Zoho Books

  • Overview: Zoho Books is an intuitive accounting software that simplifies financial management for small to medium-sized businesses. It integrates accounting needs with invoicing, expense tracking, inventory management, and more.
  • Key Features:
    • Comprehensive financial management including invoicing, expenses, and inventory tracking.
    • Seamless integration with other Zoho products, enhancing overall business workflow.
  • Our Take: Zoho Books is an excellent tool for SMBs looking to streamline their financial processes in a compliant and efficient manner. Its ability to integrate with other Zoho apps like CRM and Inventory adds significant value, although the absence of deep integration with some third-party payroll systems may be a limitation for some businesses.

Zoho Campaigns

  • Overview: Zoho Campaigns is an email marketing solution that allows businesses to design, send, and monitor email marketing campaigns effectively. It supports automation that can help personalize marketing efforts at scale.
  • Key Features:
    • Automated email sequences and workflows to target customers with personalized messages.
    • Detailed analytics and reporting tools to track campaign performance and ROI.
  • Our Take: Zoho Campaigns is a robust tool for businesses wanting to enhance their marketing efforts with targeted email campaigns. It offers a range of features that are comparable to leading email marketing platforms, with the added benefit of native integration with Zoho CRM for seamless lead and contact management. New users may need to navigate a learning curve to fully exploit its advanced features.

Zoho Commerce

  • Overview: Zoho Commerce is an e-commerce platform that allows businesses to create online stores to sell their products directly to consumers. It provides tools for building a web store, managing inventory, processing payments, and handling shipping.
  • Key Features:
    • Integrated website builder with templates and customization options to design professional online stores.
    • Comprehensive back-end management for inventory, orders, and customer relationships.
  • Our Take: Zoho Commerce is suitable for small to medium-sized businesses looking to establish or expand their online retail presence. It offers an all-in-one solution that covers the essentials of e-commerce, integrated with Zoho’s powerful business tools. While it provides robust capabilities, businesses with highly complex e-commerce needs might find some limitations in customization and scalability compared to dedicated e-commerce platforms like Shopify or Magento.

Zoho Directory

  • Overview: Zoho Directory is a centralized platform for managing user identities and access within an organization. It facilitates secure authentication and user management across all enterprise applications.
  • Key Features:
    • Unified identity management to centralize user accounts and permissions across various applications.
    • Integration with single sign-on (SSO) and multi-factor authentication (MFA) for enhanced security.
  • Our Take: Zoho Directory is essential for organizations that need to manage user access and secure authentication efficiently across multiple systems. It simplifies IT administration and improves security protocols, making it a strong option for businesses prioritizing data security and compliance. However, its full potential is best realized in environments that use multiple Zoho or third-party applications requiring central identity management.

Zoho Expense

  • Overview: Zoho Expense is a tool designed to streamline the process of expense reporting and reimbursement for businesses. It automates expense recording, simplifies approvals, and helps maintain compliance with company policies.
  • Key Features:
    • Automated expense recording from receipts using OCR technology, reducing manual data entry.
    • Customizable approval workflows to ensure expenses are reviewed and processed according to company policies.
  • Our Take: Zoho Expense is an excellent resource for companies looking to automate and organize their expense management processes. Its ability to integrate with Zoho Books and other accounting software provides a cohesive financial management experience. While highly efficient, the setup and customization of approval workflows may require initial effort to align with specific organizational needs.

Zoho FSM (Field Service Management)

  • Overview: Zoho FSM is a field service management solution designed to optimize operations for businesses that provide on-site services to customers. It helps manage and streamline scheduling, dispatching, invoicing, and customer communication.
  • Key Features:
    • Real-time scheduling and dispatch tools to ensure efficient assignment and routing of field technicians.
    • Integrated invoicing and payment processing that allow field service technicians to complete transactions on-site.
  • Our Take: Zoho FSM is ideal for service-oriented businesses looking to enhance operational efficiency and improve customer satisfaction. Its comprehensive feature set supports the entire workflow of field services, from initial customer contact to post-service follow-up. While robust, the platform’s full utilization might require some initial configuration and training to align with specific business processes.

Zoho Inventory

  • Overview: Zoho Inventory is a cloud-based inventory management software that helps businesses manage their stock levels, orders, and sales across multiple channels in real-time. It is particularly useful for e-commerce businesses that operate on multiple platforms.
  • Key Features:
    • Multi-channel management that synchronizes inventory and orders across various e-commerce platforms.
    • Features for tracking stock levels, setting reorder points, and managing shipments, including integration with major shipping carriers.
  • Our Take: Zoho Inventory is a powerful tool for SMBs looking to streamline their inventory processes and enhance their e-commerce operations. Its ability to integrate seamlessly with e-commerce platforms like Shopify, Amazon, and eBay makes it a versatile choice for businesses expanding their online presence. However, businesses with very complex supply chain needs may require additional tools or customizations.

Zoho Invoice

  • Overview: Zoho Invoice is an invoicing software designed for small to medium-sized businesses to manage and automate their billing and payment processes. It simplifies creating, sending, and managing invoices while providing tools to track expenses and time.
  • Key Features:
    • Automated invoicing and customizable invoice templates to reflect brand identity.
    • Time tracking and expense management integrated directly into the invoicing process.
  • Our Take: Zoho Invoice is particularly beneficial for freelancers and small businesses that need a straightforward and efficient tool for financial management. It provides all the necessary functionalities to handle invoicing and payments smoothly, with the added benefit of integration with other Zoho financial tools. Its simplicity is a major advantage, though more complex businesses might require a more robust system like Zoho Books for comprehensive accounting needs.

Zoho LandingPage

  • Overview: Zoho LandingPage is a tool designed to help businesses create and manage landing pages that convert visitors into leads. It is tailored for marketing teams looking to build custom, optimized web pages without needing extensive technical skills.
  • Key Features:
    • Drag-and-drop builder that allows users to design attractive and effective landing pages easily.
    • A/B testing capabilities to optimize page content for maximum conversion rates.
  • Our Take: Zoho LandingPage is ideal for SMBs and marketing teams seeking to enhance their digital marketing efforts with targeted, high-converting landing pages. It simplifies the page creation process and integrates well with other Zoho marketing tools, providing a cohesive platform for digital campaigns. However, businesses with highly sophisticated web design needs might require additional customization options.

Zoho Mail

  • Overview: Zoho Mail is a secure email service tailored for businesses, offering both personal and business email hosting. It features an ad-free user interface, extensive admin controls, and integration with other Zoho applications.
  • Key Features:
    • Ad-free, privacy-focused email hosting with an emphasis on security.
    • Extensive admin controls to manage email policies, group accounts, and more.
  • Our Take: Zoho Mail is a strong choice for businesses seeking a reliable and secure email solution that enhances organizational communication without the distractions of advertising. Its integration with the Zoho suite improves productivity, particularly for users already within the Zoho ecosystem. New users may need to adapt to its interface and functionalities compared to more widely used services like Google Workspace or Microsoft 365.

Zoho Marketing Automation

  • Overview: Zoho Marketing Automation is a comprehensive tool designed to assist businesses in automating their marketing processes across various channels. It helps streamline campaigns, from lead acquisition through to conversion and retention.
  • Key Features:
    • Multi-channel marketing capabilities that include email, social media, and web analytics.
    • Advanced segmentation and behavioral targeting to tailor campaigns based on customer data and engagement.
  • Our Take: Zoho Marketing Automation is essential for businesses looking to execute sophisticated marketing strategies with minimal manual effort. It offers robust tools for segmenting audiences and personalizing communications, which can significantly improve engagement and conversion rates. The tool’s complexity and breadth of features may require a learning curve but provide strong ROI for marketing-focused organizations.

Zoho People

  • Overview: Zoho People is a comprehensive human resources management system that streamlines HR processes from onboarding to performance management, helping businesses manage their workforce effectively.
  • Key Features:
    • Complete suite of HR tools including time tracking, leave management, attendance, and performance appraisals.
    • Self-service portal that allows employees to manage their own details, apply for leaves, and access company policies.
  • Our Take: Zoho People is ideal for SMBs looking to automate and simplify their HR operations. It provides a robust platform that can manage all aspects of HR with ease, improving compliance and employee engagement. However, its extensive functionalities might be more than needed for very small businesses or those with straightforward HR processes.

Zoho Qntrl

  • Overview: Zoho Qntrl is a workflow orchestration tool that aims to optimize business processes by automating tasks and integrating various business functions into streamlined workflows.
  • Key Features:
    • Workflow automation that connects different departments and tools to ensure seamless operations.
    • Visual workflow creator that allows non-technical users to design and implement business processes.
  • Our Take: Zoho Qntrl is a powerful solution for organizations needing to control and enhance their operational workflows. It’s particularly useful in environments where cross-departmental coordination is crucial. While it offers significant efficiency gains, the initial setup and ongoing management of workflows require a dedicated effort to align with specific business needs.

Zoho Recruit

  • Overview: Zoho Recruit is a talent acquisition and recruitment software that simplifies the hiring process, from job requisition and sourcing to hiring and onboarding.
  • Key Features:
    • Automated job posting to multiple job boards and social media platforms to maximize reach.
    • Comprehensive applicant tracking system that manages candidate data, communication, and interview scheduling.
  • Our Take: Zoho Recruit is especially beneficial for HR departments and recruiting agencies that manage high volumes of hiring. It integrates well with other HR systems and streamlines the recruitment process to enhance candidate experience and reduce time-to-hire. Like any comprehensive tool, it may require some initial customization to fit the specific workflows of the organization.

Zoho Shifts

  • Overview: Zoho Shifts is a workforce management tool designed to help businesses schedule and manage their employee shifts efficiently. It is especially useful for industries that require dynamic scheduling, such as retail, hospitality, and healthcare.
  • Key Features:
    • Easy shift scheduling with drag-and-drop interface and conflict alerts to prevent scheduling mistakes.
    • Mobile app functionality that allows employees to view their schedules, request shift swaps, and communicate directly with managers.
  • Our Take: Zoho Shifts is ideal for businesses that need a flexible and straightforward tool to handle variable employee scheduling. It enhances workforce management by automating many of the tedious aspects of shift planning and providing real-time updates to both managers and employees. While highly effective for its intended purpose, businesses with very complex scheduling needs might require additional customization.

Zoho Social

  • Overview: Zoho Social is a social media management platform that helps businesses expand their online presence by scheduling posts, monitoring engagement, and analyzing social media performance across multiple channels.
  • Key Features:
    • Multi-channel management for publishing, monitoring, and analyzing social media activity on platforms like Facebook, Twitter, Instagram, and LinkedIn.
    • Real-time notifications and collaborative features for teams to manage social media effectively.
  • Our Take: Zoho Social is a robust tool for marketing teams aiming to streamline their social media strategies and improve engagement. It provides comprehensive analytics and scheduling tools that can save time and enhance social media outreach. While it covers most needs effectively, larger enterprises might require deeper analytics and integration features.

Zoho Sprints

  • Overview: Zoho Sprints is an agile project management tool designed for teams that follow iterative sprint planning and review processes, commonly used in software development.
  • Key Features:
    • Supports agile methodologies such as Scrum and Kanban, with features like backlogs, sprints, scrum boards, and velocity charts.
    • Enhanced reporting capabilities for tracking progress and productivity through burn-down charts, velocity analysis, and cumulative flow diagrams.
  • Our Take: Zoho Sprints is perfect for dynamic teams that need flexibility and continuous feedback in their project management. It facilitates effective sprint planning and tracking, making it easier for teams to stay agile and responsive to changes. The tool is less suited for traditional project management but excels in environments that value agile principles.

Zoho TeamInbox

Zenatta - Zoho TeamInbox - four
  • Overview: Zoho TeamInbox is a shared email management tool designed to help teams collaborate on incoming emails efficiently. It allows members to share inboxes, assign emails, and ensure transparent communication within teams.
  • Key Features:
    • Shared inboxes that allow team members to read, reply, and collaborate on emails collectively.
    • Email assignment and tagging features to organize conversations and ensure accountability.
  • Our Take: Zoho TeamInbox is an excellent solution for teams that require a collaborative approach to email management. It streamlines communication and ensures that no emails are overlooked, enhancing responsiveness and service quality. While it provides a centralized platform for email collaboration, some teams might find the transition to a shared inbox system requires adjustments in their workflow.

Zoho Thrive

  • Overview: Zoho Thrive is a holistic employee well-being platform that supports organizations in promoting mental health, wellness, and work-life balance among employees.
  • Key Features:
    • Tools and resources focused on mental health, physical well-being, and emotional support.
    • Integration with Zoho People and other HR management systems to align well-being initiatives with overall HR functions.
  • Our Take: Zoho Thrive addresses an increasingly important aspect of modern workplace culture—the overall well-being of employees. It is a valuable tool for companies aiming to enhance employee satisfaction and productivity through supported wellness programs. However, its effectiveness relies heavily on active participation and engagement from both employees and management.

Zoho ToDo

  • Overview: Zoho ToDo is a task management application designed to help individuals and teams organize their tasks efficiently. It allows users to create, manage, and track tasks with reminders and priority settings.
  • Key Features:
    • Simple interface for creating and organizing tasks with due dates, reminders, and priority levels.
    • Integration capabilities with other Zoho products for a unified task management experience across projects and daily workflows.
  • Our Take: Zoho ToDo is a straightforward tool that provides essential functionalities for task management, making it suitable for personal use or small teams. It helps keep tasks organized and visible, which can increase productivity and ensure project milestones are met. While it covers basic needs well, teams requiring more in-depth project management features might prefer using Zoho Projects or Zoho Sprints.

Zoho TrainerCentral

  • Overview: Zoho TrainerCentral is a comprehensive platform designed for trainers and educators to create, market, and deliver educational content online. It facilitates the entire process from course creation to learner engagement and revenue management.
  • Key Features:
    • Robust tools for creating interactive courses, including video lessons, quizzes, and downloadable resources.
    • Integrated marketing tools to promote courses and manage enrollments and payments.
  • Our Take: Zoho TrainerCentral is ideal for educators and training professionals looking to expand their reach online. It provides an all-in-one solution to manage educational content, learner interactions, and payments, making it a valuable resource for anyone in the education sector. While it offers extensive features, the success of courses also heavily depends on effective marketing and engagement strategies.

Zoho Voice

  • Overview: Zoho Voice is a cloud-based phone system that integrates with Zoho CRM to enhance communication with customers and streamline call management. It allows businesses to make and receive calls directly from within Zoho apps.
  • Key Features:
    • Integration with Zoho CRM to provide context for every customer interaction and streamline workflows.
    • Features like call forwarding, recording, and analytics to manage and optimize phone communications.
  • Our Take: Zoho Voice is a powerful addition for businesses that rely heavily on voice communication. It enhances customer interaction by integrating phone calls with customer data, offering a seamless experience for both users and their clients. The system is particularly beneficial for sales and support teams, although it requires a robust internet connection to maintain call quality.

Zoho Webinar

  • Overview: Zoho Webinar is a tool designed to host online events, enabling businesses to conduct webinars, training sessions, and live discussions with ease. It supports interactive features to engage participants and facilitate learning and collaboration.
  • Key Features:
    • Tools for planning, executing, and analyzing webinars, including registration management, live polling, and Q&A sessions.
    • Recording and replay capabilities to extend the reach of sessions beyond live attendees.
  • Our Take: Zoho Webinar is suitable for businesses and educators looking to extend their reach through online sessions. It provides a robust platform for hosting interactive events that can engage audiences globally. While it is comprehensive for webinar delivery, potential users should consider their audience’s tech capabilities to ensure accessibility and smooth delivery.

Zoho Applications We “Maybe” Recommend

While we recognize that these applications currently lack certain crucial features that many organizations find essential, they may still be suitable for some organizations.

Zoho Assist

  • Overview: Zoho Assist is a remote support and access tool designed for IT help desks and customer support teams to provide support to devices remotely.
  • Key Features:
    • Capabilities for both spontaneous and unattended remote access.
    • Features such as file transfer, live chat, and support for multiple monitors.
  • Our Take: While Zoho Assist provides essential functionalities for remote IT support, there are concerns about its reliability and user interface, which can be less intuitive compared to competitors. Users have reported connectivity issues that can hinder the efficiency of support sessions, and the security measures, though robust, require stringent management that can be cumbersome.

Zoho Bookings

  • Overview: Zoho Bookings integrates with calendars to automate appointment scheduling across multiple staff and locations.
  • Key Features:
    • Real-time calendar syncing to avoid booking conflicts.
    • Customizable booking pages for business integration.
  • Our Take: Despite its promise to streamline appointment scheduling, Zoho Bookings has been criticized for its lack of flexibility and frequent bugs that complicate booking processes. The customization options are not as extensive as needed for complex appointment types, and users have experienced issues with syncing that lead to double bookings and customer dissatisfaction.

Zoho Checkout

  • Overview: Zoho Checkout allows businesses to create customized pages for online payments, supporting both one-time and recurring transactions.
  • Key Features:
    • Easily customizable payment pages to align with branding.
    • Supports integration with major payment gateways.
  • Our Take: Zoho Checkout, while useful for setting up payment processes quickly, has limitations in payment gateway integrations and customization that can frustrate users looking for more tailored solutions. Businesses have reported that the lack of advanced features and occasional glitches in payment processing can affect transaction reliability and customer trust.

Zoho Meeting

  • Overview: Zoho Meeting is an online meeting and webinar platform designed to facilitate remote communication and collaboration.
  • Key Features:
    • Video conferencing, screen sharing, and webinar hosting capabilities.
    • Security features including encryption and meeting lock options.
  • Our Take: While Zoho Meeting offers essential functionalities for remote collaboration, users have expressed dissatisfaction with its video and audio quality, which can be inconsistent. Additionally, the interface can be clunky and less user-friendly compared to leading alternatives like Zoom or Microsoft Teams, impacting the overall user experience during critical meetings.

Zoho PageSense

  • Overview: Zoho PageSense is a conversion optimization platform that provides tools for A/B testing, heatmaps, funnel analysis, and personalization.
  • Key Features:
    • Extensive analytics tools to track visitor behavior and optimize website performance.
    • Integration with other Zoho products for a unified marketing approach.
  • Our Take: Zoho PageSense aims to enhance website optimization; however, the platform has been noted for its steep learning curve and complex interface. Users have reported frustrations with setting up experiments and interpreting data, which can be less intuitive than other market leaders such as Google Analytics or Optimizely.

Zoho Payroll

  • Overview: Zoho Payroll is a cloud-based payroll management system designed to automate payroll processing including tax calculations and compliance.
  • Key Features:
    • Automates payroll calculations, manages benefits, and ensures compliance with tax regulations.
    • Integrates with Zoho Books for a comprehensive financial management suite.
  • Our Take: Although Zoho Payroll provides a functional payroll solution, it has been criticized for its limited customization options and lack of flexibility in handling complex payroll requirements. Small businesses might find it adequate, but larger organizations or those with unique payroll needs may encounter difficulties in adapting the software to their processes.

Zoho Sites

  • Overview: Zoho Sites is a website builder that allows businesses to create professional websites with drag-and-drop tools.
  • Key Features:
    • Easy-to-use drag-and-drop interface, customizable templates, and responsive design options.
    • SEO tools and e-commerce capabilities for full website management.
  • Our Take: Zoho Sites enables quick website creation, but users have pointed out its limitations in design flexibility and advanced features, which can hinder the creation of truly custom or complex websites. Compared to more sophisticated platforms like WordPress or Wix, Zoho Sites may feel restrictive and overly simplistic for advanced users.

Billy Bates

Senior Web Developer

Billy is a Wordpress Developer with an eye for design. His knowledge will help our company website and client sites meet their goals. Billy and his young family have just moved to Ashland Oregon, and are looking forward to exploring the area’s amazing beer, wine, and food. He also has a passion for synthesizers and drum machines.

Lucas Sant'Anna


With a background in Operations Research and Data Analysis, Lucas is a Brazilian programmer that likes to get stuff done quickly and reliably. In previous jobs, he implemented industrial job scheduling, fleet management and detailed long-haul route optimization – among other data-driven processes – to reach objectives of increased profit and reduced wasted resources. His goal is to make Zoho fully automated and with more meaningful data for spot-on decisions.