Let’s face it—if you’re subscribed to Zoho One, you’ve already made a smart move. One flat rate gives you access to over 50+ integrated business apps. But here’s the kicker: many businesses still spend hundreds (sometimes thousands!) each month on third-party tools that Zoho One already includes.
As a Zoho Premium Partner, we see this more often than you’d think. Companies invest in the Zoho ecosystem but keep shelling out for software they could easily replace—without any extra cost.
So let’s break it down. Here are eight Zoho apps that are frequently overlooked, yet can easily take the place of expensive alternatives—and help trim down your software spend.
1. Zoho Desk
Replace: Zendesk, Freshdesk
Why It Saves You:
- Multi-channel support
- Built-in CRM integration
- Automation and AI tools
- Included with Zoho One
Cost Comparison: Zendesk runs up to $115/user/month for advanced features. Freshdesk might start lower, but once you factor in needed add-ons, you’re looking at $49+ per user/month.
Zoho Desk delivers similar (and sometimes better) functionality—and it’s already covered under your Zoho One license.
2. Zoho Sign
Replace: DocuSign, Adobe Sign
Why It Saves You:
- Unlimited e-signatures (depending on plan)
- Native Zoho CRM and Mail Merge integration
- Automated document workflows
Cost Comparison: Most e-sign platforms charge $25–$40+ per user/month. If you’re sending a high volume of documents, it adds up fast.
Zoho Sign? No extra cost with Zoho One.
3. Zoho Billing
Replace: Recurly, Chargebee
Why It Saves You:
- Subscription billing + one-time invoicing
- Dunning management
- Revenue recognition
- Integrated with Zoho Finance suite
Cost Comparison: Subscription tools often start around $250/month—and many take a cut of your revenue.
With Zoho Billing, it’s all included. If recurring billing is part of your model, this is a no-brainer.
4. Zoho Survey
Replace: SurveyMonkey, Typeform
Why It Saves You:
- Unlimited questions and responses
- Branching logic and multilingual support
- Syncs with CRM and Desk
Cost Comparison: SurveyMonkey’s advanced plans can go up to $90/user/month.
Zoho Survey brings in all the essentials and integrates across your Zoho stack—without the extra bill.
5. Zoho Cliq
Replace: Slack, Microsoft Teams
Why It Saves You:
- Channels, bots, threads, and voice/video chat
- Deep integration with CRM, Desk, Projects
- Mobile and desktop apps
Cost Comparison: Slack charges $8.25/user/month—which doesn’t sound like much until you’re paying for 50+ employees.
Zoho Cliq is already part of your Zoho One suite and offers much of the same functionality with native integrations.
6. Zoho Flow
Replace: Zapier
Why It Saves You:
- Build automations across Zoho and third-party apps
- Visual drag-and-drop builder
- Supports hundreds of triggers and actions
Cost Comparison: Zapier’s plans can hit $170/month for 10,000 tasks—and scale sharply after that.
Zoho Flow offers its Professional tier within your Zoho One license. It’s ideal for reducing reliance on expensive automations and custom dev work.
7. Zoho Creator
Replace: Quickbase, Airtable, Low-code Dev Tools
Why It Saves You:
- Build internal tools and custom apps
- Use low-code scripting for advanced workflows
- Integrates directly with CRM, Books, Inventory, and more
Cost Comparison: Quickbase pricing starts at $35–$55/user/month, often with minimum seat requirements.
With Zoho Creator, you’re not only saving money—you’re empowering your team to build solutions fast, without code.
8. Zoho Analytics
Replace: Tableau, Power BI
Why It Saves You:
- Pre-built and custom dashboards
- Advanced analytics and forecasting
- User-role permissions and data governance
Cost Comparison: Tableau licenses for mid-sized teams can top $1,000/month—easily.
Zoho Analytics offers hundreds of integrations, strong visual tools, and flexible reporting, all included with your subscription.
Bonus Tools Worth Exploring
These extras aren’t always top of mind—but they can save you even more:
- Zoho Backstage – Run webinars or full events without paying a % of your ticket sales
- Zoho DataPrep – Clean, transform, and enrich your data without pricey ETL platforms
- Zoho LandingPage – Ditch costly page builders like Unbounce
- Zoho Forms – Stop paying for Typeform, Jotform, Gravity Forms, or Ninja Forms
Final Thoughts
If you’re only using Zoho CRM, you’re just scratching the surface of what Zoho One offers.
Too many teams sign up for Zoho One—but still pay for third-party tools they no longer need. That’s money left on the table.
Take time to explore what’s already included in your license. With just a few tweaks, you could eliminate redundant software, streamline operations, and save thousands a year. Use our pricing calculator to check for yourself!
Need Help Evaluating Your Stack?
Wondering which Zoho apps can replace the tools you’re currently paying for?
Book a consultation with our team—we’ll audit your stack and help you unlock the full power of your Zoho One subscription.
