How Much Can You Save By Switching To Zoho One?

In short, a lot. In most cases, many just think about the CRM when switching from one platform to another. This is because often times most product suites don’t offer a solution for other software elements a business may need. These other elements are often overlooked, and when you start piecing them all together, it starts to add up pretty quick. Let’s break down everything Zoho One can replace, and then as you are tallying up your total costs, use our pricing calculator to see how much you’d save.

What Other Products Are You Using?

To really break down your savings, let’s look at all the various “other” products you might be using.

CRM Software

  • Included with Zoho One:
    • Zoho CRM
  • What you might be paying for:
    • SalesForce
    • HubSpot
    • SugarCRM
    • Pipedrive
    • Nimble

The CRM is the heart of any organization’s operations. And they can range drastically in price depending on which CRM platform you choose. With Zoho One, you receive the Enterprise Edition of Zoho CRM, which by itself starts at $40 per user per month.
Estimated Savings: $25-$1000 per user per month

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Finance Solutions

  • Included with Zoho One:
    • Zoho Books
    • Zoho Inventory
    • Zoho Invoice
    • Zoho Subscriptions
    • Zoho Expense
  • What you might be paying for:
    • Quickbooks
    • Xero
    • Freshbooks
    • Sage

With Zoho One, you not only get Zoho Books but the whole Zoho Finance arsenal. This empowers your business to also handle inventory management and tie all of your operational finances together seamlessly.

Estimated Savings: $90-200 per month.

Help Desk Software

  • Included with Zoho One:
    • Zoho Desk
  • What you might be paying for:
    • Hubspot Service Hub
    • Zendesk
    • Freshdesk
    • Azure Desk

If you are currently using a help desk solution for your business, Zoho Desk is a phenomenal product that matches up against the competition. With the average help desk solution costing anywhere from $25 to $100 a month per user, these savings can add up quickly depending on how many support agents you need.

Estimated Savings: $25-$100 per user per month.

Project Management Software

  • Included with Zoho One:
    • Zoho Projects
    • Zoho Sprints (Agile)
  • What you might be paying for:
    • Asana
    • Microsoft Projects
    • Nifty
    • TeamGantt
    • Jira (Agile)

Zoho Projects and Sprints are excellent projects and agile project management tools. One huge benefit when you switch is that they have native integrations with the other Zoho One products you might be using.

Estimated Savings: $10-$55 per user per month.

Team Messaging and Collaboration Software

  • Included with Zoho One:
    • Zoho Cliq (Messaging)
    • Zoho Connect (Communication)
  • What you might be paying for:
    • Slack
    • Microsoft Teams
    • Google Hangouts
    • Trello

Internal communication is crucial within any organization, and this is most likely a cost that every organization is accruing. Cliq happens to be one of our favorite products by Zoho, with a TON of great integrations to external applications to alert team members. Though some of these solutions are free, they are limited in what they provide unless purchasing a license per user.

Estimated Savings: $6-$15 per user per month.

Marketing, Email, & Social Media Management Software

  • Included with Zoho One:
    • Zoho Campaigns
    • Zoho Marketing Automation
    • Zoho Social
    • Zoho Mail
  • What you might be paying for:
    • Mail Chimp
    • Constant Contact
    • Outlook
    • Hootsuite
    • Sprout

Though these are all categorized as one group, if you need email marketing, email management, and social media management, almost every solution out there you will be paying for each separately. Not to mention, in most campaigns, you want that data feeding in and out directly to your CRM, which with Zoho One, you get just that. And depending on what solution you are needing, these can get VERY pricey.

Estimated Savings: $30-$250 per user per month.

Electronic Signature Software

  • Included with Zoho One:
    • Zoho Sign
  • What you might be paying for:
    • Docusign
    • PandoDoc
    • HelloSign
    • Adobe Sign

Need to get those contracts out? With some automation, you can mail merge a document within a few seconds in Zoho CRM, proof it in Zoho Writer, and send it to Zoho Sign for signature.

Estimated Savings: $10-$50 per user per month.

Custom App Software & Integration Platforms

  • Included with Zoho One:
    • Zoho Creator
    • Zoho Flow
  • What you might be paying for:
    • Adalo
    • Zapier
    • Make

Sometimes, you need a custom solution that requires a unique app to be built for your organization, or you are using 3rd party applications, you need to have talk to other applications. With Zoho One, you get both. Depending on API calls being made this pricing can vary, but most entry points in this market start around $25

Estimated Savings: $25+ per month.

Event Managment

  • Included with Zoho One:
    • Zoho Backstage
  • What you might be paying for:
    • Eventbrite
    • Whova
    • TicketMaster

So, with event management, Zoho Backstage is tricky to price out fully. Even though you get the full product with Zoho One, there are add-ons you may need for your event. With that being said, even with the add-ons, you are still likely to spend the same as some of these other solutions. However, there is one BIG difference worth mentioning. Zoho Backstage doesn’t take any commissions from your ticket sales, which can save you a TON in the end.

Estimated Savings: $(% of ticket sales) per event.

Save By Switching To Zoho One

Excluding event management, if you were to add up all of the low-end pricing of each of these various products, you would save roughly around $200 per user per month. At the all-organization annual pricing of $37 per user per month, Zoho One crushes the industry with savings for this all-in-one business suite solution. Oh, and did we mention most of the pricing listed above are the basic packages for each of those products? With Zoho One, you are gaining access to the enterprise-level software package for each of the applications.

So, what are you waiting for? Switch over to Zoho One and save big. To learn more about everything included with Zoho One, check out our annual Zoho One Product Overview, and for more in-depth guides for each product, visit our resource library. Of course, if you need our help integrating and setting up Zoho for your business, drop us a line, and we’d be happy to help!


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Lucas Sant'Anna


With a background in Operations Research and Data Analysis, Lucas is a Brazilian programmer that likes to get stuff done quickly and reliably. In previous jobs, he implemented industrial job scheduling, fleet management and detailed long-haul route optimization – among other data-driven processes – to reach objectives of increased profit and reduced wasted resources. His goal is to make Zoho fully automated and with more meaningful data for spot-on decisions.