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How Much Can You Save By Switching To Zoho One?

As the new year begins, many businesses are seeking to consolidate their software applications and streamline their operations. While many often focus on the CRM when switching from one platform to another, Zoho One offers a comprehensive solution that goes beyond CRM. With Zoho One, you can replace a multitude of disparate tools with a single, affordable platform, eliminating the chaos and inefficiencies often associated with a patchwork of tech solutions. And the savings don’t stop there: Zoho One has the potential to slash your IT expenses by up to 80%, freeing up capital that can be reinvested in growth initiatives or other strategic priorities.

Let’s break down everything Zoho One can replace, and then as you are tallying up your total costs, use our pricing calculator to see how much you’d save.

What Other Products Are You Using?

To really break down your savings, let’s look at all the various “other” products you might be using.

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Zoho One’s Enterprise Edition of Zoho CRM offers a powerful and comprehensive CRM solution that can replace expensive alternatives like Salesforce, HubSpot, and SugarCRM. With Zoho One, you can manage your customer relationships, track sales opportunities, and nurture leads all within a single platform.

  • Included with Zoho One:
    • Zoho CRM Enterprise Edition
  • What you might be paying for:
    • SalesForce
    • HubSpot
    • SugarCRM
    • Pipedrive
    • Nimble
  • Estimated Savings: $25-$1000 per user per month

Finance Solutions

Zoho One seamlessly integrates Zoho Books, Zoho Inventory, Zoho Invoice, Zoho Billings, and Zoho Expense, providing a comprehensive suite for managing your finances. This centralized approach eliminates the need for separate accounting software, saving you money and streamlining your financial operations.

  • Included with Zoho One:
    • Zoho Books
    • Zoho Inventory
    • Zoho Invoice
    • Zoho Billings
    • Zoho Expense
  • What you might be paying for:
    • Quickbooks
    • Xero
    • Freshbooks
    • Sage
  • Estimated Savings: $90-200 per month.

Help Desk Software

Zoho One’s Zoho Desk rivals the best help desk solutions available, including HubSpot Service Hub, Zendesk, and Freshdesk. Zoho Desk empowers your support team to efficiently manage customer inquiries, resolve issues, and enhance customer satisfaction.

  • Included with Zoho One:
    • Zoho Desk
  • What you might be paying for:
    • Hubspot Service Hub
    • Zendesk
    • Freshdesk
    • Azure Desk
  • Estimated Savings: $25-$100 per user per month.

Project Management Software

Effortlessly manage complex projects and agile initiatives with Zoho One’s Zoho Projects and Zoho Sprints. These integrated tools provide a collaborative environment for teams to plan, execute, and track project progress, ensuring seamless project delivery.

  • Included with Zoho One:
    • Zoho Projects
    • Zoho Sprints (Agile)
  • What you might be paying for:
    • Asana
    • Microsoft Projects
    • Nifty
    • TeamGantt
    • Jira (Agile)
  • Estimated Savings: $10-$55 per user per month.

Team Messaging and Collaboration Software

Unleash seamless communication and collaboration across your organization with Zoho One’s Zoho Cliq (messaging) and Zoho Connect (communication). These tools enable real-time communication, file sharing, and task management, fostering a connected and productive work environment.

  • Included with Zoho One:
    • Zoho Cliq (Messaging)
    • Zoho Connect (Communication)
    • Zoho WorkDrive (File Storage)
  • What you might be paying for:
    • Slack
    • Microsoft Teams
    • Google Hangouts
    • Trello
  • Estimated Savings: $6-$15 per user per month.

Marketing, Email, & Social Media Management Software

Though these are all categorized as one group, if you need email marketing, email management, and social media management, almost every solution out there you will be paying for each separately. Not to mention, in most campaigns, you want that data feeding in and out directly to your CRM, which with Zoho One, you get just that. And depending on what solution you need, these can get VERY pricey.

  • Included with Zoho One:
    • Zoho Campaigns
    • Zoho Marketing Automation
    • Zoho Social
    • Zoho Mail
  • What you might be paying for:
    • Mail Chimp
    • Constant Contact
    • Outlook
    • Hootsuite
    • Sprout
  • Estimated Savings: $30-$250 per user per month.

Electronic Signature Software

Streamline the process of obtaining electronic signatures for contracts and documents with Zoho Sign. Integrate Zoho Sign directly into your CRM and other Zoho One applications for a seamless workflow.

  • Included with Zoho One:
    • Zoho Sign
  • What you might be paying for:
    • Docusign
    • PandoDoc
    • HelloSign
    • Adobe Sign
  • Estimated Savings: $10-$50 per user per month.

Custom App Software & Integration Platforms

Sometimes, you need a custom solution that requires a unique app to be built for your organization, or you are using 3rd party applications, you need to have talk to other applications. With Zoho One, you get both. Depending on API calls being made, this pricing can vary, but most entry points in this market start around $25

  • Included with Zoho One:
    • Zoho Creator
    • Zoho Flow
  • What you might be paying for:
    • Adalo
    • Zapier
    • Make
  • Estimated Savings: $25+ per month.

Event Management

So, with event management, Zoho Backstage is tricky to price out fully. Even though you get the full product with Zoho One, there are add-ons you may need for your event. With that being said, even with the add-ons, you are still likely to spend the same as some of these other solutions. However, there is one BIG difference worth mentioning. Zoho Backstage doesn’t take any commissions from your ticket sales, which can save you a TON in the end.

  • Included with Zoho One:
    • Zoho Backstage
  • What you might be paying for:
    • Eventbrite
    • Whova
    • TicketMaster
  • Estimated Savings: $(% of ticket sales) per event.

Save By Switching To Zoho One

If you were to add up all of the low-end pricing of each of these various products, you would save roughly around $200 per user per month. At the all-organization annual pricing of $37 per user per month, Zoho One crushes the industry with savings for this all-in-one business suite solution. Oh, and did we mention that most of the pricing listed above are the basic packages for each product? With Zoho One, you are gaining access to the enterprise-level software package for each of the applications.

So, what are you waiting for? Switch over to Zoho One and save big. To learn more about everything included with Zoho One, check out our annual Zoho One Product Overview, and for more in-depth guides for each product, visit our resource library. Of course, if you need our help integrating and setting up Zoho for your business, drop us a line, and we’d be happy to help!

Billy Bates

Senior Web Developer

Billy is a Wordpress Developer with an eye for design. His knowledge will help our company website and client sites meet their goals. Billy and his young family have just moved to Ashland Oregon, and are looking forward to exploring the area’s amazing beer, wine, and food. He also has a passion for synthesizers and drum machines.

Lucas Sant'Anna


With a background in Operations Research and Data Analysis, Lucas is a Brazilian programmer that likes to get stuff done quickly and reliably. In previous jobs, he implemented industrial job scheduling, fleet management and detailed long-haul route optimization – among other data-driven processes – to reach objectives of increased profit and reduced wasted resources. His goal is to make Zoho fully automated and with more meaningful data for spot-on decisions.